Office Manager11320 Baco Rd. Meadville, Pa. 16335

At SYST-A-MATIC, smooth processes and systems are the key to our success. We’re looking for an office manager who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office manager will provide strong, reliable support for operations. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.

Objectives of this role:

  • Oversee visitors to the office and ensure a friendly, personal experience
  • Ensure peak operations for the organization and implement preventive measures for potential issues
  • Follow policies and procedures that measure outcomes against standards, and improve operational flow
  • Coordinate internal and external resources, and cultivate relationships with vendors and suppliers.
  • Respond to requests and questions about office operations


  • Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
  • Oversee day-to-day office activities as main point of contact in reception area, and keep management informed.
  • Provide direct administrative support as needed, maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists.
  • Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
  • Manage and Operate “JOB BOSS” software with regards to job order entry through shipping.
  • Able to work with Customer Portals to retrieve and send information.
  • Writing Subcontract P.O.s
  • Accounts payable and Receivable

Required skills and qualifications:

  • Two or more years of experience in office management
  • Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
  • Proficiency with office applications, and aptitude for learning new software and systems
  • Ability to maintain confidentiality of company information

Preferred skills and qualifications

  • Bachelor’s degree or equivalent experience
  • Experience in using internal systems
  • Advanced computer skills and experience with online platforms

Full time with benefits.

Send resume to or stop by and pick up an application.

If you would like more information about any of Syst-A-Matic’s products or services,

please contact us at