At SYST-A-MATIC, smooth processes and systems are the key to our success. We’re looking for an office manager who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office manager will provide strong, reliable support for operations. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.
Objectives of this role:
- Oversee visitors to the office and ensure a friendly, personal experience
- Ensure peak operations for the organization and implement preventive measures for potential issues
- Follow policies and procedures that measure outcomes against standards, and improve operational flow
- Coordinate internal and external resources, and cultivate relationships with vendors and suppliers.
- Respond to requests and questions about office operations
Responsibilities:
- Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
- Oversee day-to-day office activities as main point of contact in reception area, and keep management informed.
- Provide direct administrative support as needed, maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists.
- Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
- Manage and Operate “JOB BOSS” software with regards to job order entry through shipping.
- Able to work with Customer Portals to retrieve and send information.
- Writing Subcontract P.O.s
- Accounts payable and Receivable
Required skills and qualifications:
- Two or more years of experience in office management
- Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
- Proficiency with office applications, and aptitude for learning new software and systems
- Ability to maintain confidentiality of company information
Preferred skills and qualifications
- Bachelor’s degree or equivalent experience
- Experience in using internal systems
- Advanced computer skills and experience with online platforms
Full time with benefits.
Send resume to tim.mullen@syst-a-matic.com or stop by and pick up an application.
